AN INVITATION TO FLEA MARKETERS TO PARTICIPATE IN THE 2023 UNITED CHURCH OF UNDERHILL OLD FASHIONED HARVEST MARKET
SATURDAY, SEPTEMBER 23, 2023 from 9:00 a.m. to 5:00 p.m.
SUNDAY, SEPTEMBER 24. 2023 from 10:00 a.m. to 4:00 p.m.
Plans are in place for our 2023 Harvest Market. As in the past, the Flea Market welcomes you to have a space in the back lawn area of the United Church of Underhill to sell your crafts and flea market items or to exhibit or fund-raise for your nonprofit organization. Spaces are available only by advance registration. We adhere to the following guidelines:
>Applications will be via online form again this year (click or CTRL-click to follow the link). Application will be live by June 4, 2023. You may also print the application and mail to the address below.
2023 Flea Market Vendor Application
Add me to the email list for 2024 Flea Market information
The registration fee for the weekend is $75.00 for-profit vendors and $60.00 for nonprofit organizations. It’s not necessary this year to send in payment at time of application. Confirmation that your space has been reserved will be sent to you by e-mail and payment will be requested when you have been confirmed for a space. In that event, you may pay by check or electronic options will also be available. If a check is sent, please make checks payable to HARVEST MARKET and send to United Church of Underhill, ATTN: Harvest Market Outside Booths, P.O. Box 265, Underhill, VT 05489. If you have questions, please contact Jim Dougherty at 802-899-2630 or email at: vendors@underhillharvestmarket.com
Applications of repeat vendors/organizations who wish to keep their regular space MUST BE RECEIVED BY THE HARVEST MARKET COMMITTEE NO LATER THAN JULY 9. A “repeat” vendor is one who has participated at least in the previous 2 events. or was new to the Market in 2022. Late application may result in loss of previous space. Late repeat applicants and new-to-the-Market vendors will be assigned to available spaces after July 9 on a first-come-first-serve basis. We will consider special needs for space assignments when possible; however, we may not be able to honor location requests other than for repeat vendors. When all spaces are filled, a “wait list” will be compiled pending possible cancellations. Cancellation with the refund of fees will be honored until August 13. DEADLINE FOR ALL APPLICATIONS IS AUGUST 27.
Only ONE space will be allowed per business.
Spaces are 20’ across the front by 15’ deep. You must provide your own tables and canopies. No electricity will be provided. DISPLAY/ACTIVITY MUST STAY WITHIN THE DESIGNATED BOOTH AREA.
Food and drink concessions for on-premises consumption are to be operated only by local non-profit organizations. There is a limit of 5 food concessions. We reserve the right to reject concessions that duplicate Church or established booths. Nonprofit organizations: we request that you refrain from selling the following food items:
| Donuts | Cotton Candy | Hamburgers | Tacos | Cheese |
| Cider or Apples | Popcorn | Hot Dogs | Soup | Cookies |
| Coffee | Fried Dough | Sausage | Baked Beans | Brownies |
| Penny Candy | Onion Rings | Fries | Pizza | Other Desserts |
RAFFLES ARE NOT ALLOWED.
SALE OF ALCOHOL OR CANNABIS PRODUCTS IS NOT ALLOWED
Sale of new, manufactured retail items, personal care products (e.g. Mary Kay, Amway, Avon), etc., in or out of their boxes, is prohibited. We welcome craft and antique vendors and those offering such homemade products as syrup, honey, jams, jellies, pickles and soap. Miscellaneous used flea market merchandise of a collectable nature is also solicited. The Steering Committee reserves the right to refuse applications that indicate products or activities not in compliance with Harvest Market guidelines and/or to ask vendors not in compliance with these guidelines to leave. This may result in the vendor’s name being removed from mailing lists for registration of future events.
Set-up must be completed no later than 9 a.m. Saturday and 10 a.m. Sunday. For patron safety reasons, no vehicles are to travel the grounds during sale hours. The event continues live until 4 p.m. Sunday. Please do not plan to depart until the event is ended and please advise your shutdown helpers to not expect to enter the venue until after that time.
APPROXIMATELY 20 DAYS PRIOR TO THE EVENT ADDITIONAL INFORMATION WILL BE E-MAILED TO ALL CONFIRMED VENDORS. WE WILL MAINTAIN THE WAITING LIST RIGHT UP TO EVENT TIME.
FAQs:
When is the Harvest Market?
The Old Fashioned Harvest Market is held on the last full weekend of September each year (Sept 23-24 for 2023) at the United Church of Underhill, 7 Park Street in Underhill, Vermont. Flea market hours are 9am-5pm Saturday, 10am-4pm Sunday.
Can I be a vendor at the Harvest Market?
Yes! You can be a vendor in the Flea Market in the field behind the church. Applications will routinely be available by early June. There are allowed and non-allowed uses of vendor spaces. Please review the rules posted.
What products are permitted/not permitted for sale?
Alcohol is not permitted. CBD products are not permitted. Food and drink concessions are reserved for non-profit vendors. For non-profits intending to vend food/drink, specific items to be sold are subject to approval so that there is not duplication with UCU itself or other nonprofits. For for-profit vendors: Sale of new, manufactured retail items or personal care products (e.g. Mary Kay, Amway, Avon, dotdotSmile, Paparazzi Accessories, Tupperware, etc)., in or out of their boxes, is prohibited. We welcome craft, art and antique vendors and those offering such homemade products as syrup, honey, jams, jellies, pickles and soap. Miscellaneous used flea market merchandise of a collectible nature is also solicited. If there is a question about the suitability of a product, please query by email.
How big are the spaces?
The spaces are 20 feet across the front by 15 feet deep.
How much does it cost?
For 2023, fees are $75 for the weekend for for-profit vendors, $60 for non-profit organizations.
Are tents/canopies/water/electricity provided?
No, sorry. Your space is a 20×15 space marked on the ground. The rest is up to you.
When/how do I apply?
Applications will be released by early June each year. For 2023, applications will again be online. Those on the email list will receive an electronic link to the application (current year application posted on this page when available/application process is open). When the application is approved, payment will be requested – online payments are possible by Paypal or a check may be mailed.
Is it likely that I’ll get a spot?
Returning vendors have the first choice option to return – application must be received by the early application deadline on July 9, 2023. The spots remaining after returning vendors have been placed are distributed to new vendors in the order that applications are received – applications sent back early in the process have a better chance, therefore. There is a waiting list each year and some years we get all the way or most of the way through the waiting list. We often have last-minute spots available due to vendors dropping out so for those with flexible schedules there’s always a chance.
I’m a vendor this year. When can I move into my space?
Flea market vendors may move into their spaces from 3-7pm on the Friday prior to the event and from 6:30 – 9am on Saturday morning. All vehicles must be out of the venue by the start time of the event (9am on Saturday and 10am on Sunday). Please allow adequate time for loading-in. Warning to new vendors: It takes more time than you think.
Can I bring my trailer?
You may bring a trailer carrying your goods and supplies. Please be aware that there are many other vendors loading in simultaneously and that aisles are 15 feet wide. There are tight 90 degree corners in the Flea Market venue so please plan your transport accordingly. Not all trailers will fit in the venue. Please be courteous and do not obstruct your fellow vendors.
Can I vend from my trailer?
If your trailer fits wholly within your 20×15 foot space (including trailer tongue and entry ramps, etc, then you may. Otherwise not. There are a limited number of spaces around the periphery of the venue and a trailer may be pulled through to just behind your space if you have one of those. Please note when applying if you’re requesting one of those spaces. Very few of these spaces are available to new vendors from year to year so please have an alternate plan.
Is there parking for me/for my helpers?
There is limited vendor parking available during the event only. Each vendor will be given one parking pass for free use of the vendor lot – first come, first served – not all will fit. Please do not park additional cars in the vendor lot. Carpool when you are able. Your assistants may park at Brown’s River Middle School (free shuttle!) or in Jacob’s field nearby – enter from Park Street near the Post office or on Route 15 near the Underhill Fire Station.
Can I camp overnight?
No camping is permitted on church property or in our designated vendor lot. Independent arrangements with nearby landowners are up to you.